Chief Administrative Officer (CAO):
Reporting to the Town Council, the Chief Administrative Officer (CAO) is responsible for the planning, organization, control and direction of the total affairs of the Town of High Prairie. The CAO is also responsible for ensuring that all policies, plans, regulations, direction, control, and activities of the Town are carried out and for submitting proposals, recommendations and plans to Council, including long range plans, for the efficient and orderly running and development of the Town. The CAO is responsible for the accurate and comprehensive financial accounting of the Town's assets and liabilities as well as the effective and efficient delivery of the Town's programs and services with respect to the goals and objectives of Council.
Reporting to the CAO, this position acts as the confidential secretary to the CAO, and as Recording Secretary for Council meeting and Committee meeting. Prepares correspondence, agendas and minutes for Council, maintains master copies of relevant office information, files, agreements and calendar of leased. Coordinates meeting and special events, and other tasks as assigned by the CAO, and acts as frontline contact for the outside on behalf of the CAO and elected officials.
Development Clerk / Legislative Assistant:
This position works closely with the Legislative Clerk/Executive Secretary and direction of the CAO. This position acts as the Development Clerk reporting to the Development Officer by assisting with providing responses to questions related to development, building permits, etc. Duties also include receiving and intercepting telephone calls and takes messages, acts as a Recording Secretary for selected Committee Meetings, and occasional Council Meetings.
Responsible for the execution of all tasks relative to the financial aspect of all Municipality as imposed by Council, the municipal Government Act and any other Acts. Oversees or conducts accounting system, annual budget preparation, payroll, vendor payments, tax and general billing, and financial monitoring and reporting for all departments. The Treasurer also provides financial investment and policy advice to Council and is a Designated Officer.
Under the direction of the Treasurer, this position administers general accounts receivable programs and Accounts Receivable invoicing modules in the accounting system, collections, cash receipts, and serves customer at the front counter or on the phone.
Accounts Payable / Payroll:
Under the direction of the Treasurer, the Accounts Payable / Payroll is responsible for providing accounts payable and payroll services.
Under the direction of the Treasurer, the Tax Clerk administers the property tax. This position maintains property tax, updates assessment roll information, prepares tax bills, processes information changes, property tax sales
Under the direction of the Treasurer, the Utilities Clerk is responsible for the preparation, maintenance and distribution of the Town's monthly utility billings. Duties include maintain all utility accounts, downloading meter readings into utility accounts, preparing monthly billings, applying penalties to overdue accounts, and preparing and distributing overdue and cut-off notices.
Under the direction of the Treasurer, this position performs a variety of basic an repetitive accounting duties, following established compliably procedures, including basic calculations, preparation of invoices and vouchers, posting accounts receivable and accounts payable entries, filing, etc.